Ask District Finance: May 2021

By Linda Patten, District Finance Manager

As we have moved into May, we have completed the Spring Business Meeting and Conference where we elected our new slate of District Officers.  Congratulations to you all and best wishes for a great 2021-2022. 

This is also crunch time.  Clubs have just 6 days to use the District Bucks they have earned.  The deadline is May 31, 2021.  I know the time has just flown.  There are several clubs who have begun to spend their District Bucks on equipment, Zoom accounts, thank you gifts, recognition, registration at Conference and ads to promote the club and its open houses.  Looking at the budget and areas where money has not been spent, I am looking forward to these weeks where I can approve your reimbursements.

Remember that District Bucks purchase receipts must be submitted through Concur by May 31, 2021.  You cannot submit the District Bucks winnings as an incentive expense.  You must buy something like:


Club Supplies / Ads


Tokens of Appreciation

  • Cameras for hybrid meetings
  • Microphones for hybrid meetings
  • Computers for hybrid meetings
  • Facebook Ads — other online promotion
  • Mailchimp or other All-In-One integrated marketing platforms
  • Thank You cards (Not Gift Cards!!)
  • Flowers up to $25 USD
  • Toastmasters gift certificates & products
  • Gifts for speakers — tea, chocolates, coffee, etc.
  • Gifts up to $25 USD — journals / pads / totes / pens / tea
  • Toastmasters products
  • Toastmasters gift certificates
  • Registration (i.e., Conference)

As a speaker, wouldn’t you like your token of appreciation be something a bit more personal than a Starbucks gift card?  I can tell you that as a keynote speaker, I really appreciated a gift of my favorite tea and the cost was under $25.  

If you have any questions about District Bucks expenditures, ask me before you submit them.  Let’s look at the best and most appropriate coding for your expenses.  Let’s see how creative you and your club can be.