Read how the District leadership team is prioritizing the health, safety and well-being of our members.
As the Coronavirus (COVID-19) has evolved into a daily conversation, the District leadership team and I will continue to prioritize the health, safety and well-being of our members while maintaining a level of continuity in our club meetings and district events. We are in communication with Toastmasters staff, monitoring updates from public health authorities and very committed to ensuring we continue to provide as much transparency around our decisions related to COVID-19 and opportunities that exist for all our members to experience excellence.
March 31, 2020
The shelter-in-place in the San Francisco Bay Area has been extended to May 3rd. More than 75% of our clubs are meeting online today (and more that we’re not even aware of). Don’t miss out on the chance to develop your remote communication skills and the opportunity to be social and have fun with others while we all hunker down a little longer. Embracing #d57online in our clubs, contests and events is easy:
- Request a free District 57 Pro Zoom account to meet online without any time restrictions! Instructions can be found below in our March 23rd COVID-19 update. Free Zoom accounts with a limited meeting time are available at zoom.us if you need to test your settings, hold officer meetings and more.
- Check here for all the tips and tricks to run an excellent online meeting – everything from how to use virtual backgrounds for Timing to using different camera/webcam angles to increase the impact of your speeches.
- Show us your virtual club spirit by posting a photo of your online club meeting on Facebook here with the hashtag #d57online.
- Join us at any of our upcoming Division and District Contests:
- Division E Evaluation & International Speech Contest on Tuesday March 31 starting at 6:30pm
- Division F Evaluation & International Speech Contest on Thursday April 2 starting at 7:00pm
- Division A Evaluation & International Speech Contest on Monday April 6 starting at 7:00pm
- Division C Evaluation & International Speech Contest TBD
- District 57 Evaluation Contest on Friday May 15 starting at 7:00pm
- District 57 International Speech Contest on Friday May 22 starting at 7:00pm
Keeping our community and ourselves healthy is critical. We can keep that commitment and embrace #d57online. More opportunities exist than ever to boost your self confidence, communication and leadership skills while being social, recognizing the success of others and having fun in our community. I encourage you to get your renewals in if you haven’t already and continuing to experience excellence with #d57online.
Please reach out to email@example.com with any questions or concerns,
District 57 Toastmasters
March 23, 2020
Remember the first Toastmasters meeting you visited? Your first Ice Breaker? It was pretty scary, wasn’t it? But since then, you’ve improved your self-confidence, grown your communication and leadership skills and built a community of friends – a Toastmasters family. I know meeting online is a scary proposition for many of you. I know it’s not the same as an in-person meeting. But this is an opportunity to break the ice and with your friends and Toastmasters community. Don’t miss out!
Discover how your club can embrace virtual meetings with a free District 57 Zoom web conferencing account:
- If you are a corporate club you probably already have a video conferencing system like Webex, Zoom or Skype available. If available, we suggest using that.
- If you are a community club, see if anyone in your group has access to a video conferencing system. If so, use that.
- If you do not have access, you may use the District 57 Zoom free of charge.
- Write to firstname.lastname@example.org to get a meeting set up for your club.
- Send the name of the club, the day you meet, for how long, and frequency of meetings.
- We will send you back a Zoom link to share with your club within 48 hours.
- Zoom has a tremendous amount of getting started videos and tutorials for all your club members here.
How can you Experience Excellence during a virtual club meeting?
Whether your tech savy or a technosaur, you can learn best practices here to continue having fun meetings that recognize the successes of others from a great speech to participating in a virtual setting for the first time, just like these 60+ Toastmasters did last week:
Please get in touch with any comments, questions or concerns. My contact information is below.
District 57 Toastmasters
March 16, 2020
Several updates here:
- Shelter-in-place for non-essential in-meetings (yes – that even means Toastmasters), in the Bay Area until April 7th
- How is the District using Zoom web conferencing to support our clubs and you can get access!
- Updated dues renewals deadline from April 1 to April 30.
- The shift of all district events to virtual events until June 1.
- Thank you – a short inspirational video message
Lots to talk about – let’s dive in.
Earlier today, Alameda, Contra Costa and Marin County (and 3 others in the Bay Area) issued a shelter-in place from March 17 to April 7th. You can read what Marin County writes here including their extensive Q&A. As much as I love Toastmasters, in-person Toastmasters club meetings are not essential. Plan to shift from your regularly scheduled meetings to a web conferencing tool like Zoom if you meet in an impacted county. Please do not cancel your meetings completely unless absolutely necessary. Remember – this is an opportunity to develop your communication and leadership skills associated with virtual web conferencing tools. Embrace this opportunity to learn and grow.
How to get access to the District’s Zoom web conference
The District has a Zoom account. In fact we’ve purchased additional Zoom licenses and are currently supporting more than 41 club meetings, masterclasses, contests and district events. We’re happy to support your club too. Before you reach out to email@example.com to request access to our Zoom, please ask if a member of your club is willing to share access to a Zoom, WebEx or other paid web conferencing tool through work. Why?
- More than 45 clubs meet on Wednesdays in our District? Tuesdays and Thursdays support more than 30 club meetings each.
- Each Zoom license can only support 1 meeting concurrently. This means that if 2 clubs meet on Wednesday at 7pm, we need to pay for 2 different Zoom licenses to support them both.
- In short – we appreciate any burden sharing your club can provide.
If you do not have access to a Zoom account, the District is happy to buy additional licenses and extend this resource to you. If you would like access, please have your club officers email firstname.lastname@example.org with the name of your club, day, time and frequency of your club meetings. Please be patient as it may take 24-48 hours to get your meeting live.
I don’t know how to use Zoom. Zoom is too complicated. I don’t have the right tools to use it etc.. I understand that not everyone is tech savy, may not have a camera or know how to use Zoom. Here’s an inspirational= email I received just today from Lindy Sinclair with Toast of Richmond:
In-person club meetings are moving virtual – what about District events?
Effective March 14th, Toastmasters International mandated that all Area, Division and District events globally must be held virtually until June 1, 2020. This was already in line with our contingency plans in motion to hold our remaining 2 Area and 9 Division Contests virtually and a virtual business meeting on April 25th. Training modules are beginning to be distributed to contestants and volunteers for our virtual contests and we will have more to share about our virtual business meeting soon.
Lastly, I just want to say thank you. If we work together as a community, recognize our successes and have fun during virtual meetings and events, I know we will all continue to experience excellence, even during this challenging time:
March 12, 2020
Earlier today, the Governing of California and Public Health Experts announced that non-essential events in California with 250 or more people should be postponed or cancelled statewide going into April. Our leadership team is one step ahead and ready to announce that our District 57 Annual Conference originally scheduled for April 25th, is now postponed to June 6th*. Be patient as we work through the details before asking about refunds etc.. More to come later in March/April.
Please focus on your own health and safety, and that of those around you. To that end, I’ll reiterate:
- Club meetings and Area/Division Contests can be conducted virtually. If your club needs access to our Zoom web conferencing tool, please email email@example.com. We will do the best we can to support you. Planning for virtual contests is ongoing.
- If you are ill, presenting with any symptoms such as fever, cough, and shortness of breath, DO NOT attend club meetings or district events in-person. This is absolutely unacceptable. Follow local public health guidelines, advice from medical professionals and self-quarantine yourself as necessary. Consider participating remotely if your club supports it and you feel up to it.
- Members who are older (ages 50+) and people with certain underlying health conditions like heart disease, lung disease and diabetes, for example, may be at greater risk of serious illness. It’s your health and your choice, but if you fall into this category, we advise participating virtually at club and district events.
We are a community going through a time of daily change and uncertainty. If we are respectful and compassionate towards each other. If we communicate transparently with each other. If we focus first and foremost on the facts to ensure our health and safety, I know we will all get passed whatever may come next.
If you have any questions or concerns, please do not hesitate to reach out to me by email, firstname.lastname@example.org or phone at 510-289-5589. We’re here to support you in anyway we can.
District 57 Toastmasters
*Pending approval from Toastmasters International
March 10, 2020
Following updates from the Alameda and Contra Costa Public Health Departments, Bett and I have decided that all Area & Division Contests taking place March 12, 2020 onwards will be virtual contests. Contest participants, volunteers and supporters, please standby for more information on how those will work in the coming days based on specific guidance and protocols we were given by Toastmasters International on Friday March 6, 2020.
We are making this change to ensure that Toastmasters who are at increased risk of severe illness (older adults and those with chronic medical conditions) who may be competing or volunteering can do so without fear. We also advise that those at increased risk of severe illness stop participating at in-person meetings in Alameda and Contra Costa County.
Thank you for your patience, understanding and working together to ensure all our members, clubs and officers can experience excellence through this challenging time.
District 57 Toastmasters
If any of the statements below apply to you, we respectfully ask that you not attend club or district events in person:
- Currently feeling unwell or has symptoms (fever, cough, sore throat, etc.).
- Recently had contact with an individual known or suspected to have COVID-19.
- Traveled to China, Hong Kong, South Korea, Italy, Iran or other high-risk area in the past 14 days.
- People at increased risk of severe illness (older adults and those with chronic medical conditions).
We advise you to replace handshaking at your club meetings. Here are some fun alternatives: https://mashable.com/article/coronavirus-best-handshake-alternatives/
- Create physical space to minimize close contact (one arm length, sit every other seat etc.)
- Provide hand washing capabilities, hand sanitizer, disinfectant wipes, and tissues.
- Avoid touching your face or high touch surfaces with your bare hands (use a tissue)
- Consider staying home if you or someone you care for or live with is at higher risk (elderly or immunocompromised).
- We are expecting most club meetings and district events to continue as scheduled. Alamada County Health for example has not banned mass gatherings (those with 50+ people).
- If your club can no longer meet in its venue, District 57 will make it’s Zoom web conferencing account available to host virtual club meetings on a first come, first serve basis. Email email@example.com with the day/time/frequency of your meetings to gain access to this resource.
District 57 Toastmasters