Area, Division and District Officers have various tools of the trade, reports and dashboards to support their work guiding our clubs and members.
Area Director Visit Handbook
Please take a look at this Toastmasters guide, which will walk you through most of what you need to know about performing Area Visits.
Remember these 3 things before, during and after your visits:
- Listen and ask questions rather than telling Club Officers what they should be doing. Building a positive relationship with your team will be critical to your success.
- When you visit, get on the speaking schedule (if the club has availability) and ask what the club would like you to speak about. The District will provide suggested talking points through the year.
- Area Visit Reports that you submit are read by Club Presidents and VP’s of Education. If you wouldn’t tell or email it to them, don’t put it in the visit report!
Zoom for Video, Web and Phone Conference for DECM, Area Council’s etc.
We offer District Leaders a video, web and phone conference tool, Zoom, to organize events, training, conferences and run Area and Division Council meetings. Learn more and request a Zoom meeting at https://d57tm.org/district-leaders-resources/zoom-request-form/
Find time to schedule calls/meetings
We recommend tools like Doodle at https://doodle.com/ to gather the days/times multiple people may be free to setup a call/meeting.
Contest Toolkits and Resources
Find guides on organizing a contest, scripts, judges briefings and more at https://d57tm.org/resources/contest-toolkit/
Submit your Events to our District Calendar
Whether you are hosting an Area Contest, TLI, Train the Trainer, make-up club officer training or more, you can find the event or submit it to our calendar at https://d57tm.org/calendar/
Forms and paperwork
You’ll find everything from vouchers for reimbursement to our District PowerPoint template for training and DECM on our Forms page at https://d57tm.org/forms/
Event Registration and Tracking
Our District uses our calendar and Eventbrite to track event registrations and payments. Contact the Public Relations Manager to setup or manage any District events like make-up training, TLI, train the trainer and more.
Email Newsletters and Campaigns
Our District uses Mailchimp to send District emails and newsletters to members and club officers.
Reports and Dashboards
Track club dues renewals
Dues are due October 1 and April 1 of every year. Ensure your clubs submit 8 or more dues/renewals before the deadline September deadline to earn DCP credit for the current Toastmasters year.
- April Dues Renewal Status (updated daily)
- October Dues Renewal Status (updated daily)
- Guidance on how to collect dues and a definition of status available here
Track Club Officer list submission
Ensure your clubs submit their annual club officer list before June 30 to earn DCP credit for the following Toastmasters year. Clubs should plan to elect their officers by the Spring Conference to attend the Spring Toastmasters Leadership institute. The list is submitted on toastmasters.org by Club Central, typically by the Club Secretary.
- July Club Officer List Status (updated daily, tracking 6 month and 12 month officer terms)
- January Club Officer List Status (updated daily, mostly for clubs that have 6 month terms)
Track Area Director Club Visit Submission
Use the Toastmasters Dashboard at
http://dashboards.toastmasters.org/Division.aspx?id=57 to track which Area Directors have submitted a visit report for which club.
Geographic Mapping of Clubs
Want to see where your clubs are located on a map? Find your club here at Toastmasters Find a Club, (updated daily).
Track Club DCP Progress
Use the Toastmasters Dashboard at http://dashboards.toastmasters.org/Club.aspx?id=57 to see how your clubs are progressing towards their Distinguished Club Program goals. Drill into each club to track their individual progress.
Track Division and Area Distinguished Progress
Use the Toastmasters Dashboard at http://dashboards.toastmasters.org/Club.aspx?id=57 to see how your Area or Division is progressing towards your Distinguished Area or Division goals.
Learn more about the District Recognition Program here.
George Marshall’s TM Tools
Built and managed by District 57’s very own George Marshall, TM Tools at http://www.marshalls.org/tmtools/ offers a variety of reports and search functions to learn more about your clubs, areas, divisions and district.