2023-2024 Event Submission Best Practices

As a District Leader, you will organize several events throughout the year such as contests, training and conferences. Posting your event to the District 57 Calendar makes it easier to:

  • Promote your event to maximize attendance
  • Find volunteers to make your event a success 
  • Track who has registered and where to focus your efforts

How to Post your Event:

Until we update to our new Website Interface, send new event requests – Eliott Rodgers, PR Manager, ejrodgers.toastmasters@gmail.com

Here are FAQs to refer when filling out a Calendar Submission:

Is this a club-level event? Is this a non-Toastmasters event?

  • We do not post club-level events on the District 57 calendar.  Only Toastmasters-related events will be posted (i.e. speech contests, conferences, trainings, etc.).  No exceptions.

Zoom meetings:

  • For District-wide events, the PR Team will provide a Zoom link. For smaller events, such as Area Contests, you can specify whether you want to use your own Zoom account or get a District issued Zoom link.

In-person meetings:

  • Provide the meeting address. Parking/driving directions would be helpful. 
  • Do you need volunteers to help the event?

Toastmaster brand guidelines/images:

  • Please visit Toastmasters International Brand Portal to learn the brand guidelines or to get Toastmasters logos or great professional images.
  • If you are including a picture with your event submission, make sure it is a JPG or PNG file, no more than 1MB. Make sure the photo is not blurry and is directly related to your event.

What are the Black Out Days on the District Calendar – UPDATE for 2023-24 coming soon

  • Black Out Days are holidays or events that may impact events attendance/participation.
2022-2023 D57 Blackout Dates  
Monday, July 04, 2022 US Independence Day
7/9/2022 – 7/10/2022 Eid-al-Adha (begins at sundown of prior day)
BLACKOUT: 7/8 & 7/10  
Saturday, July 30, 2022 Muharram/New Year (begins at sundown of prior day)
BLACKOUT: 7/29 & 7/30  
9/26/2022 – 9/27/2022  Rosh Hashana (begins at sundown of prior day)
BLACKOUT: 9/25 & 9/27  
Wednesday, October 05, 2022 Yom Kippur (begins at sundown of prior day)
BLACKOUT: 10/4 & 10/5  
Saturday, October 08, 2022 Prophet’s Birthday (begins at sundown of prior day)
BLACKOUT: 10/7 & 10/8  
Monday, October 31, 2022 Halloween
Tuesday, November 01, 2022 All Saints Day
Tuesday, November 08, 2022 US Election Day
Friday, November 11, 2022  US Veterans Day
Thursday, November 24, 2022  US Thanksgiving Day
Sunday, December 25, 2022  Christmas Day
Monday, December 26, 2022  Kwanzaa (until Jan 1)
Sunday, January 01, 2023  New Year’s Day
Monday, January 16, 2023  US Martin Luther King, Jr. Day
Sunday, January 22, 2023  Lunar New Year
Tuesday, February 14, 2023  Valentine’s Day
Saturday, February 18, 2023  Isra and Mi’raj (begins at sundown of prior day)
BLACKOUT: 2/17 & 2/18  
Monday, February 20, 2023  US Presidents Day
Thursday, March 17, 2022  St Patrick’s Day
Thursday, March 23, 2023  Ramadan begins (begins at sundown of prior day)
BLACKOUT: 3/22 & 3/23  
4/5/2022 – 4/13/2023  First day of Passover (begins at sundown of prior day)
BLACKOUT: 4/4 & 4/13  
Friday, April 07, 2023  Good Friday
Sunday, April 09, 2023  Easter Sunday
Sunday, May 14, 2023  Mother’s Day
Monday, May 29, 2023  US Memorial Day
Sunday, June 18, 2023  Father’s Day
  • In general, do not schedule District events on these Black Out Dates.  The District PR Team will not post it on the District Events Calendar.
  • In cases of religious holidays that begin or end at sundown, please ensure the start and end times respect any participants’ needs.
  • If you are planning a virtual event with a global audience in mind, there could be a holiday overseas somewhere.
  • Black Out Dates were introduced in the early 2010s at a District Business Meeting.
    • A floor motion was seconded to add Black Out Dates on the District 57 calendar for other religious holidays, not just Christian ones.
    • A committee was formed and its recommendations were adopted during the Business Meeting that followed.

Have more questions?:

  • Contact us at PR Manager, Eliott Rodgers with any questions about your event and the process to post and promote your event across the district.