Dues are due! Learn tips and tricks to get your renewals in by October 1st.
Joining Toastmasters is easy and affordable. When you become a member, you’ll have the support of your club, district and the global organization as you work toward your goals. Learn more about joining at Toastmasters.org
Members pay prorated international dues of $45 USD every six months. Some clubs may charge additional fees. All new members also pay a one-time fee of $20 USD. Download a membership application here.
Below are tips from Stephanie Chow with District 4 Toastmasters to make dues collection easy.
When are dues do?
Renewals take place every 6 months from August 15 – September 30 and February 15 to March 31st. This can be a strange few months for club management. You may have reminded members in meetings or via email, but every time you try to communicate a dues deadline to the club, you see nothing but glazed eyes and zero email responses.
Collecting dues (read: asking for money) is awkward but it doesn’t have to be slow and painful. This is the time to step up and take financial responsibility for the club. There are a few tactical and practical approaches to smoothing out the dreaded dues collection period.
Educate the importance of paying on time
In addition to informing members that dues are due, take time to explain why it’s important. A little education and transparency is all it takes to get the ball rolling. Let members know months in advance that dues collection is approaching. No one likes surprises that involve paying money! Create a chart that breaks down where their dues are going, and remind them about the benefits they are getting out of the Toastmasters program. It also doesn’t hurt to explain that delinquency will result in the club losing its good standing, which has consequences such as contest eligibility.
For corporate clubs, ensure your sponsors are aware of the dues schedule, and have payment procedures in place so dues can be paid on-time.
Build a payment plan that meets member needs
Dues collection doesn’t have to be a mad dash at the eleventh hour. Collect them earlier than September, especially if your club meets monthly. You can also get creative in the way you structure payment schedules. For members having financial difficulties, you could collect dues in monthly installments. For new members who join in the middle of a dues period, ask them to pay pro-rated dues until the end of the next dues period.
Leverage technology to collect payments
The great thing about living in the digital world is the availability of options to transact without needing to collect physical cash or checks.
If your club uses a Free ToastHost website, the club treasurer can email dues invoices, keep track of who has paid with the payment method used, and follow up with those who haven’t paid yet.
Technology such as PayPal, Venmo and Square can help collect dues at meetings with the swipe of a debit/credit card or send money electronically. Here is a step by step guide to setting up PayPal to collect dues from new members and renewals.