Club Coach Program

Have your Toastmasters meetings dwindled down to just 12 or fewer members? Are the meetings boring and the same five people leading? Have you considered a club coach? Yes? Then keep reading.

If your club have 13-19 members, read this other article, then come back here! 

The following article is adapted from one published by District 3 Toastmasters. If you would like help finding a club coach, contact District 57’s Club Coach Chair Ashley Harkness at

There comes a time in the life of a club when members may stop coming to meetings, may stop working on speech manuals and leadership goals, or may just drop out of their clubs all together. As the club leaders begin to panic about the potential death of their club, they try to find ways to rebuild. It is easier and less expensive to rebuild a club than it is to start fresh.

A club coach is a person that can help a club rebuild over the next year. Anyone can be a club coach. There is no educational or leadership levels that must be attained and no number of speeches that must be given. A coach cannot be a member of the club they are coaching, but they can join AFTER officially assigned as the coach by Toastmasters International. Some coaches do choose to continue in the club long after they completed their role as coach.

A coach is there to offer suggestions and help the club leaders plan; they are not there to do the work themselves. The coaching relationship lasts until the end of the Toastmasters year: June 30. If the coach does not successfully help your club to become distinguished they will have until June 30 of the following year to achieve this before a new coach will need to be assigned. A club can have up to 2 coaches working with it at one time.

When Does a Club Need a Coach?

Toastmasters only has one requirement for a club looking for a coach: the club must have 12 or fewer members at the time of the request. Here are a few reasons to consider asking for a coach:

  • The club has less than 12 members
  • Members are not coming to meetings
  • There are no guests coming to meetings or joining the club
  • Members are not giving manual speeches
  • Members are not earning educational and/or leadership awards
  • The club is having problems meeting Distinguished Club Program goals

Do not wait until your club is falling apart to ask for a coach; ask for one as soon as your club membership drops bellow 12. If your membership is too high for a coach, but you still think you need one, call your area governor and ask for help. They can come in as an unofficial coach and provide you with some ideas to begin rebuilding your club.

To request a club coach, contact District 57’s Club Coach Chair Ashley Harkness at and he will assign a coach to you.