The 2020 Virtual Annual Business Meeting will be held on Saturday April 25th from 9am to 11am.

Register for the 2020 Online Annual Business Meeting here: https://zoom.us/meeting/register/v5Epd-Gprzkp_W38I8sL_tM2iuT93Id-nQ 

Please use the email address that will be used to send your voting ballots. Credentials to log into the online Zoom meeting will be provided after your registration has been confirmed. Registration closes at 8am on Saturday April 25th.

Meeting Documents for Review:

• Complete Business Meeting packet – final

Individual meeting documents:

• Meeting Agenda – final
• 2019-2020 District 57 Appointed Officers – final
• Mid-Year Audit Committee Report – final
• Q3 Profit and Loss Statement – final
• September 23, 2019 Online Business Meeting Minutes – final
• 2019 – 2020 Re-alignment Report and Recommendation – final
• Candidates Corner / Candidates nominated by the District Leadership Committee for the 2020 – 2021 term – final
• How to Vote using Electronic Ballots by Email (last updated 9/22/19 and will be reviewed again in meeting)
• Form and instructions to submit new business – final

Frequently Asked Questions

Who should attend?
Club presidents, vice presidents of education, and district executive committee members (Area & Division Directors).

Are proxies allowed?
No proxies are allowed at virtual business meetings. All Club Presidents, VP’s of Education and our DEC are required to attend. District executive committee members are entitled to one vote and may cast up to two additional votes as a club president or vice president education. All other members of the district council shall be limited to a maximum of two votes.

What is Quorum?
Quorum is required to vote in our 2020-2021 District Leaders and more. To reach quorum, 1/3 of eligible club votes (not DEC votes) must be represented. District 57 has 151 clubs and 303 eligible votes. To meet quorum 101 eligible club votes must be represented without proxies. If quorum is not met , there will be an additional online voting period post-meeting. 

Why is this meeting virtual rather than in-person?
Toastmasters International decided on March 14th that all Area, Division and District events before June 1st, including our Annual Business Meeting, must be conducted virtually to ensure the safety of our members around the globe. Additional online business meeting guidelines were provided on April 11th which required all candidates to notify the DLC Chair atleast 1 week before the business meeting, mandated that a District Candidate Showcase must take place and also required an Online Candidate Corner.

Have questions, comments or concerns?
Contact Kevin Markl, the Virtual Annual Business Meeting Chair at kevin@d57tm.org.